The process for applying for a Library meeting room is:

• Contact your local library by phone, email or in person.
• Library staff will discuss your needs and advise of meeting room availability.
• The meeting room organiser will receive a Logan Libraries Meeting Room Booking form via email that must be completed and submitted back to Logan Libraries.
• Upon receipt of this form, the meeting room request will be reviewed and, if approved, an email confirmation will be sent to the meeting room organiser.

Use of Equipment:
Meeting room users may use the equipment in the meeting room. With the exception of tables, any equipment used, must be returned to its original position at the end of the booking.

Users are solely responsible for the organisation, delivery, and removal of their own equipment. When using their own equipment, meeting room users are responsible for ensuring the room still adheres to relevant workplace health and safety standards.

Logan Libraries cannot store equipment on site for meeting room users. Any equipment that belongs to the group must be brought into the meeting room for each booking and removed at the end of each booking.

Catering:
Food and beverages are not provided by the libraries. Meeting room users are required to comply with all relevant food handling regulations and safety measures. Facilities vary between venues, so meeting room users should check with staff to confirm what is available.

Cleaning and vacating the meeting room:
Users are responsible for leaving meeting rooms in original condition after use.
This includes:

• cleaning tables and other commonly touched surfaces (tables, chairs, door handles, light switches etc.) and equipment
• removing excess rubbish
• reporting any spills immediately to library staff
• removal of all personal effects

At the end of the booking, the organisers should advise library staff that they have finished their booking. Unless otherwise arranged, users must vacate the meeting room at least 15 minutes prior to closing time.

Logan Libraries reserves the right to cancel any meeting room bookings. Where possible, the library will give reasonable notice of the cancellation and will attempt to reschedule the booking.