Meeting Rooms
Conditions of Use for Logan City Council Library Meeting Rooms
Meeting room users must agree to abide by the following Library meeting rooms conditions of use:
1. The meeting room organiser is responsible for ensuring that all persons participating in the booking comply at all times with the Conditions of Use for Logan City Council Library Meeting Rooms and all applicable library policies and guidelines.
2. The use of library meeting rooms is only available during library hours and is free of charge for community groups and small businesses located or operating in the City of Logan.
3. Library Meeting room use is limited to activities that are not-for-profit, non-commercial, do not promote services or products for sale and do not aid or facilitate the present or future generation of business revenues.
4. Users who operate or work for a small business in the City of Logan may use the library meeting room for non-revenue raising purposes only (i.e. business meetings, business development or co-working opportunities).
5. Library Meeting room organisers cannot charge participants for attendance at meetings held in the library meeting rooms.
6. There is to be no sale without permission. The user is not to hold or permit to be held any sale or auction in the library meeting room.
7. All users of the meeting room will adhere to the Logan Library Behaviour Charter for members and comply with any directions or requests made by Logan City Council Libraries’ staff or other authorised personnel.
8. Logan City Council Libraries reserve the right to attend any meeting to ensure that users are complying with the Conditions of Use for Logan City Council Library Meeting Rooms.
9. Users must familiarise themselves with the position of the emergency exits and, in the case of an emergency, all members of the public come under the control of the Emergency Warden and must comply with any given direction
10. Logan City Council Libraries are smoke, drug and alcohol free environments.
11. Users can not store equipment in library meeting rooms and are responsible for any equipment or furniture they bring into the room. When using their own equipment, meeting room users are responsible for ensuring the room still adheres to relevant workplace health and safety standards.
12. It is the responsibility of the group using the facility to leave the room in the same condition in which it was accepted.
13. The user is to exercise all reasonable care when using the meeting room and its facilities. Users are to accept full responsibility for any damage to the Meeting Room, its fittings, furniture and/or equipment during each booking.
14. The user accepts all liability for any claims, damages, loss or bodily injury to the user or any other person in or about the premises due to any breach by the user/s of any of the provisions hereof or by reason of any act of negligence by the user or by any guest or invitee of the user.
15. No responsibility is accepted by the Logan City Council Libraries for any loss or damage of items left by the user or by any guest or invitee of the user.
16. All users are not to void insurance – not to create nor suffer to be done anything that might render void or voidable or otherwise prejudice any insurance on the property or any part thereof or whereby any premiums in respect thereof might be increased.
17. Logan City Council Library Service has priority use of Library facilities and meeting rooms and reserves the right to cancel any scheduled meeting room bookings.
18. The Libraries and Creative Industries Manager or delegate has the right to discontinue an agreement at any time, giving notice in writing to the user.
The process for applying for a Library meeting room is:
- Contact your local library by phone, email or in person.
- Library staff will discuss your needs and advise of meeting room availability.
- The meeting room organiser will receive a Logan Libraries Meeting Room Booking form via email that must be completed and submitted back to Logan Libraries.
- Upon receipt of this form, the meeting room request will be reviewed and, if approved, an email confirmation will be sent to the meeting room organiser.
Upon arrival, the meeting room organisers must check-in with library staff.
Use of Equipment:
Meeting room users may use the equipment in the meeting room. With the exception of tables, any equipment used, must be returned to its original position at the end of the booking.
Users are solely responsible for the organisation, delivery, and removal of their own equipment. When using their own equipment, meeting room users are responsible for ensuring the room still adheres to relevant workplace health and safety standards.
Logan Libraries cannot store equipment on site for meeting room users. Any equipment that belongs to the group must be brought into the meeting room for each booking and removed at the end of each booking.
Catering:
Food and beverages are not provided by the libraries. Meeting room users are required to comply with all relevant food handling regulations and safety measures. Facilities vary between venues, so meeting room users should check with staff to confirm what is available.
Cleaning and vacating the meeting room:
Users are responsible for leaving meeting rooms in original condition after use.
This includes:
- cleaning tables and other commonly touched surfaces (tables, chairs, door handles, light switches etc.) and equipment
- removing excess rubbish
- reporting any spills immediately to library staff
- removal of all personal effects
At the end of the booking, the organisers should advise library staff that they have finished their booking. Unless otherwise arranged, users must vacate the meeting room at least 15 minutes prior to closing time.
Logan Libraries reserves the right to cancel any meeting room bookings. Where possible, the library will give reasonable notice of the cancellation and will attempt to reschedule the booking.
Meeting Room availability and capacity
| Library | Room availability and capacity |
| Beenleigh |
Meeting Room 1 : Classroom setup (no tables) max. 10 Workshop setup (with tables) max. 6 Meeting Room 2 : Workshop setup (with tables) max. 6 |
| Logan Central |
The Lounge : Classroom setup (no tables) : max. 20 Workshop setup (with tables) : max. 12 The Media Room : (Not available) The Study : (Not available) |
|
Logan Hyperdome
|
Meeting Room 1 : Classroom setup (no tables) : max. 20 Workshop setup (with tables) : max. 20 Meeting Room 2 : Classroom setup (no tables) : max. 20 Workshop setup (with tables) : max. 20 Meeting Room 1 & 2 combined : Classroom setup (no tables) : max. 40 Workshop setup (with tables) : max. 40 |
| Logan North |
Meeting Room : Classroom setup (no tables) max. 40 Workshop setup (with tables) max. 20 Community Workspace : Classroom setup (no tables) max. 30 Workshop setup (with tables) max. 15 |
| Logan West |
Meeting Room 1 : Classroom setup (no tables) max. 40 Workshop setup (with tables) max. 16 Meeting Room 2 : (Not available) |
| Marsden |
Meeting Room 1 : Classroom setup (no tables) max. 15 Workshop setup (with tables) max. 8 Meeting Room 2 : Classroom setup (no tables) max. 15 Workshop setup (with tables) max. 8 |
