Conditions of Use for Logan City Council Library Bookable Spaces
Conditions of use:
Users of bookable spaces must agree to abide by the following conditions of use:
Library Bookable Spaces may not be used for the following purposes:
- Parties.
- Events focused on religious services or political topics.
- Sales, paid events, solicitation of business, or providing client services.
- Any illegal or potentially hazardous activities.
NOTE: Logan City Council may terminate any booking and remove the Hirer and their guests for library policy breaches or misconduct in the Room. Repeated violations may lead to restrictions on future bookings.
Community Groups:
- Community use is defined as functions or meetings held by non-profit community groups.
- Community groups need to apply for community group membership to take advantage of ongoing bookings for the year ahead. Note: the time allowance will be managed on a case-by-case basis, depending on availability.
General:
- The Hirer is the person making the booking as a library member or on behalf of a community group.
- Bookings for spaces other than Study rooms, the hirer must be 18 years or older.
- Study rooms are available for all library members to book.
- The Hirer is responsible for ensuring that all persons participating in the booking fully comply with the Conditions of Use and any other applicable library policies and guidelines.
- Bookable spaces are only available during library hours and are free of charge.
- Attendance numbers may not exceed the capacity of the space booked.
- Library members booking on behalf of a Logan-based businesses may use a bookable space for non-revenue generating activities, including, but not limited to, staff meetings, business planning, team training, and professional development.
- Library members booking on behalf of a Logan-based business must be employed within that business.
- Library members booking on behalf of government agencies or businesses contracted to undertake work on behalf of government agencies may use a bookable space.
- Library members booking on behalf of a government agencies or business must be employed within that entity.
- All bookable space users will adhere to the Conditions of Library Membership and comply with any directions given by Logan City Council Libraries’ staff or other authorised personnel.
- Wi-Fi access is available; users must provide their library membership card number to access it.
- Bookings will be held for 15 minutes; after this time, the room may be reallocated to another user.
- Walk-in requests for a bookable space are accepted, provided no prior booking exists.
- Library members can place their own bookings using the library’s electronic booking system.
- Logan City Council Libraries reserve the right to manage bookings using a fair use approach.
- In case of an emergency, all members of the public come under the control of the Emergency Warden and must follow any given directions.
- Logan City Council Libraries are smoke, vape, drug, and alcohol-free environments.
- Logan City Council Libraries reserve the right to attend meetings to ensure users comply with these Conditions of Use.
User Responsibilities:
- Hirers cannot store equipment in the library and are responsible for any equipment or furniture they bring into the library.
- Hirers must ensure that their room use adheres to all relevant workplace health and safety standards when using their own equipment.
- Users may use any of the equipment provided in the space. Due to health and safety requirements, tables are required to stay in the workshop layout and cannot be moved. All furniture and equipment must remain in the room.
- The libraries do not provide food and beverages. The Hirer is required to comply with all relevant food handling regulations and safety measures.
- It is the responsibility of the Hirer to leave the room in the same condition in which it was accepted including:
- Cleaning tables and other commonly touched surfaces (tables, chairs, door handles, light switches, etc.)
- Ensuring equipment is left in good condition
- Removing excess rubbish
- Reporting any spills immediately to library staff
- Removing all personal effects
Liability and Compliance
- The Hirer must exercise reasonable care when using a bookable space and its facilities.
- Users are responsible for any damage to the room, fittings, furniture, and equipment during each booking.
- The Hirer accepts all liability for any claims, damages, loss, or bodily injury to themselves or any other person in or about the premises due to any breach of these conditions or any act of negligence by the Hirer or any guest or invitee.
- Logan City Council Libraries do not accept responsibility for any loss or damage of items left by the Hirer or any guest or invitee.
- Users must not void any insurance policies—this means not doing anything that could invalidate or potentially invalidate any insurance on the property or that could lead to increased premiums.
- Logan City Council Libraries has priority use of Library facilities, including bookable spaces, and reserves the right to cancel any scheduled room bookings.
- The Libraries and Creative Industries Manager or delegate can discontinue this agreement at any time, providing notice in writing to the Hirer.
